Keys to a Successful Office Move - How to Make the Move as Smoothly as Possible

Few events disrupt an office more than moving to a new location. Just the thought of a corporate move strikes fear and stress in even the most positive staff members. Employees realize that their work will be disrupted and the whole office will be in chaos for a few days.

There are however, several steps you can take to minimize the stress and make the move go more smoothly.

Like any major project an office move can be managed more successfully when broken down into manageable parts. There are four main components that need to be managed effectively to have a successful office move:

People
Time
Stuff
Location

People need leadership and the first step is to assign a project manager to orchestrate the move. The project manager should develop a project plan and assign tasks and set milestones for the entire office.

Time - The earlier you start planning the move the better. The project manager needs to communicate the details of the move as early as possible to the entire staff. Give employees enough lead time to rearrange their schedules around the move. Set biweekly meetings to ensure that all interim deadlines can be met.

Stuff - As a general rule, the less stuff you have to move the better. Take an inventory of all the assets in your office. Tag office equipment as essential and nonessential. Review all your used servers, routers and technology equipment. Don’t pay a moving company to move technology hardware that is no longer being used. Instead call an asset recovery firm and sell all your surplus servers, routers and end of life technology equipment.

Location - If possible visit the new location several times prior to the move. With each visit you will gain a new perspective. Re-measure office space, conference rooms and doorways to ensure that all of your office furniture and technology equipment will fit into the new office space.

In conclusion, develop your project plan around the four major components of an office move. Start planning as earlier as possible and get the whole staff on board. Keep in mind you have the most control over the amount of stuff that will be moved, so don’t pay to have old technology hardware and surplus equipment moved. Moving is a great opportunity to sell off idle assets.

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